1400 AdmGuide_Revising Job Descriptions for Compliance with ADA_504

The Americans with Disabilities Act (ADA) requires that the District's job descriptions be reviewed and, if
necessary, revised to ensure that employment practices do not discriminate against any current staff member or
job candidate who has a disability as defined in AG 3122.

The following procedure should ensure that each job description adequately and accurately reflects the mental and
physical requirements to fulfill properly the expectations of the job.
Because there is more likelihood that physical impairments will interfere with job functioning in classified positions,
these job descriptions should be reviewed/revised first.
For each job description:
Step One
List each of the tasks associated with the job and then the activities associated with each task. It may help to
through, step by step, a typical work day from beginning to end and then add in the additional tasks that the
job requires from time-to-time. Identify those tasks that are essential to completing the responsibility properly, that is, those tasks that are essential to fulfilling the responsibility. Then, identify those tasks that are marginal to
the position.
Step Two
For each activity, describe how the activity is performed … what physical motions are involved....what tools/ equipment need to be used and how.
Step Three
Determine what knowledge, literacy skills, and technical skills a person has to have in order to complete the job
responsibility in a way that meets District expectations. For example, is it necessary for the person to be able to
compute well enough to solve problems involving arithmetic or write clearly and legibly, or understand written
(It might be productive to involve one (1) or more of the staff members in the job to identify and possibly describe
the tasks, because of the detailed knowledge of the job that s/he possesses.)
The revised job description masters should be kept on file in the Human Resources Office with copies provided to
the staff member and his/her supervisor, in accordance with any applicable negotiated agreement. Job descriptions should be updated whenever there is an addition to or modification in a job.
Approved/Adopted:  July 13, 2009
Sharon Weinstock,
Jul 28, 2011, 12:47 PM