3111b AdmGuide_Verification of Employment Eligibility

In order to comply with Federal law the following verification of employment eligibility procedures will apply:
 
Completion of Form I-9
 
Form I-9 must be completed within three (3) business days of the date of the hire. If an individual is employed for
less than three (3) days, the form must be completed before the end of the employee's first working day.
 
The following individuals do not need to complete Form I-9:
 
    A. Persons hired before November 7, 1986
 
    B. Persons who are employed by a contractor providing contract services
 
    C. Persons who are independent contractors
 
The Director of Human Resources is also responsible for re-verifying employment eligibility of employees whose
employment eligibility documents carry an expiration date.
 
Retention of Employment Eligibility Verification Form (Form I-9)
 
The Director of Human Resources must retain Form I-9 for three (3) years or for one (1) year past the end of the
employment of the individual, whichever is longer. Such forms will be retained in a separate file and shall be
considered to be confidential and used only for employment eligibility verification purposes.
 
Preparation of Documents for Inspection
 
U.S. Immigration and Customs Enforcement (ICE) or Department of Labor (DOL) Officers are required to give
employers three (3) days advance notice before an inspection. The Director of Human Resources will assemble the
I-9 forms and appropriate payroll records for the previous three (3) years in preparation for the inspection. Failure to
provide the I-9 forms could result in civil monetary penalties for each employee for whom the form was not
completed, retained, or presented.
 
P.L. 99-603
Immigration Reform and Control Act of 1986
 
Approved/Adopted:  July 13, 2009
Revised:  August 29, 2011
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Shari Weinstock,
Aug 31, 2011, 8:43 AM