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5517.01 AdmGuide_Bullying

The following procedures shall be used for reporting, investigating and resolving complaints of bullying.
 
Complaint Procedures
 
Building principals and assistant principals and the Superintendent have responsibility for conducting investigations
concerning claims of bullying. The investigator(s) shall be a neutral party having no direct involvement in incident(s)
upon which the complaint is based.
 
Any employee who has knowledge of conduct in violation of Policy 5517.01 is required to immediately report
his/her concerns.
 
Any student or third party who has knowledge of conduct in violation of Policy 5517.01 believes s/he has been a
victim of aggressive behavior in violation of Policy 5517.01 should immediately report his/her concerns.
 
All complaints will be promptly investigated in accordance with the following procedures.
 
    Step I
 
    Any claims of bullying shall be presented to the building principal or assistant principal or the Superintendent.
    Students may also report their concerns to teachers or counselors who will be responsible for notifying the
    appropriate administrator or Board official. Complaints against the building principal shall be filed with the
    Superintendent. Complaints against the Superintendent shall be filed with the Board President. Information may
    be initially presented anonymously. All such information will be reduced to writing and will include the specific
    nature of the offense and corresponding dates. If the person filing the complaint is an adult, s/he must sign the
    charge affirming its veracity. If the person filing the complaint is a minor, s/he may either sign the charge or
    affirm its veracity before two (2) administrators.
 
    Step II
 
    The administrator/Board official receiving the complaint shall conduct a prompt investigation. Parents will be
    notified of the nature of any complaint involving their student. The administrator/Board official will arrange such
    meetings as may be necessary with all concerned parties within five (5) work days after receipt of the
    information or complaint. The parties will have an opportunity to submit evidence and a list of witnesses. All
    findings related to the complaint will be reduced to writing. The administrator/Board official conducting the
    investigation shall notify the complainant and parents as appropriate, (in writing,) when the investigation is
    concluded and the findings made. All information provided shall be provided consistent with student record and
    staff personnel file confidentiality as required by law (See Policy 8330 and Policy 8350).
 
    A copy of the notification letter or the date and details of notification to the complainant, together with any other
    documentation related to the incident, shall be forwarded to the Superintendent.
 
    With regard to complaints received against the Superintendent (or a member of the Board), the investigation
    shall be referred to the school board attorney who shall conduct a prompt investigation. The school board
    attorney is authorized to designate an outside third party to conduct the investigation. The school board attorney
    or designee will arrange such meetings as may be necessary with all concerned parties within five (5) work days
    after receipt of the information or complaint. The parties will have an opportunity to submit evidence and a list of
    witnesses. All findings related to the complaint will be reduced to writing. The school board attorney or designee
    conducting the investigation shall notify the complainant and parents as appropriate, (in writing,) when the
    investigation is concluded and the findings made.
 
    A copy of the notification letter or the date and details of notification to the complainant, together with any other
    documentation related to the incident and the statement of the findings of the investigation, shall be included in
    the personnel file, consistent with Policy 8320.
 
    If the complaint is affirmed and it is determined that the matter is not only an instance of bullying, but would also
    be harassment as described in Policy 5517, then the complainant will be advised of his/her right to pursue the
    matter with the Office of Civil Rights.
 
    Step III
 
    If the complainant is not satisfied with the decision at Step II, s/he may submit a written appeal to the
    Superintendent. Such appeal must be filed within ten (10) work days after receipt of the Step II decision. The
    District Administrator will arrange such meetings with the complainant and other affected parties as deemed
    necessary to review and discuss the appeal. The Superintendent shall provide a written decision to the
    complainant’s appeal within ten (10) work days of the appeal being filed. The decision of the Superintendent
    shall be final.
 
    If the complainant who has filed a complaint of bullying against the Superintendent or a member of the Board is
    not satisfied with the decision at Step II, a written appeal may be filed with the Board. Such appeal must be filed
    within ten (10) work days after receipt of the Step II decision. The Board shall, within twenty (20) work days,
    conduct a hearing at which time the complainant shall be given an opportunity to present the complaint. If the
    complaint is against a member of the Board, that member shall recuse himself/herself from participation in the
    hearing, as a member of the Board, but may present information to the Board hearing on the matter. The Board
    shall provide a written decision to the complainant within ten (10) work days following completion of the hearing.
 
Documentation related to the incident, other than any discipline imposed or remedial action taken, will be
maintained in a file separate from the student’s education records or the employee’s personnel file.
 
Retaliation/False Charges
 
Retaliation against any person who reports, is believed to have reported, or files a complaint, or otherwise
participates in an investigation or inquiry related to a complaint of bullying is prohibited. Such retaliation shall be
considered a serious violation of Board policy and independent of whether a complaint is substantiated. Retaliation
and false charges shall also be regarded as a serious offense and will result in disciplinary action or other
appropriate sanctions. Suspected retaliation should be reported in the same manner as bullying.
 
118.46 Wis. Stats.
 
Revised 8/9/10
 
Approved/Adopted:  July 13, 2009
ĉ
Shari Weinstock,
Aug 1, 2011, 7:16 AM