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6610a AdmGuide_Student Activity Fund

The Board of Education has formulated Policy 6610 which governs the management and control of all student
activity funds. The following guidelines should be used to implement this policy.
    A. Monthly and annual financial reports for student-activity funds shall be prepared by the principal and
        submitted to the Business Office. Funds must be accounted for on a fiscal-year basis and financial reports
        furnished to each sponsor on a regular basis.
    B. Fund-raising projects for any student activity shall, in general, contribute to the educational experience of
        students and shall not conflict, but add to, the instructional program.
    C. Expenditures of funds, derived from the student body as a whole, shall be so expended as to benefit the
        student body as a whole, and not for the benefit of a special group.
    D. Expenditures must be approved by the appropriate student activity group advisor, and the principal.
    E. Student-activity funds shall not be used for any purpose which represents an accommodation, loan, or credit
        to Board employees or other persons. Postdated checks may not be accepted and checks may not be
        cashed for anyone.
    F. Board employees or others may not make purchases through a student body in order to take personal
        advantage of student-body purchasing privileges.
    G. No student-activity organization shall be obligated for purchases made by students, faculty, and/or others
        unless supported by a voucher signed by the principal.
    H. Examples of expenditures which are prohibited are:
            1. Repairs and maintenance of District-owned equipment or property;
            2. Salaries for services which are the responsibility of the District or for District assignments;
            3. Memberships that benefit individuals;
            4. All items for personal use;
            5. Contributions to fund-raising drives for charitable organizations unless part of a group's purpose and
                objectives statement.
    I. Payments from a student-activity fund to an employee are subject to standard payroll deductions and must be
        processed through payroll. A time care shall be submitted as needed.
    J. The disposition of unspent activity funds will be determined by the activity sponsor and the principal.
Approved/Adopted:  July 13, 2009
Sharon Weinstock,
Aug 3, 2011, 11:45 AM