A purchase order shall be completed and submitted to the Business Office for approval. Prior to approval, the
Business Office shall review the excess asset list to determine if the same or similar asset is available from a
different building or department. If the purchase order is approved, a copy of the approved purchase order will be
returned to the originating principal.
If certified, the initial information from the purchase order will be entered into the accounting system as a pending
item. The Purchasing Manager shall send the transmittal form to the principal.
When the asset is received, the transmittal form shall be returned to the originator. Information from the form shall
be used to complete the fixed asset pending file and the asset will be recorded in the system.
Approved/Adopted: July 13, 2009