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7530a AdmGuide_Technology Equipment Security Procedures

A. Identification:
 
    Records of the identification number, serial number, model, etc. for each piece of audiovisual equipment shall be
    maintained in a spreadsheet and stored on the District network.
 
B. Use of Hardware and Software:
 
    Students should not use audiovisual equipment or software without a staff member or approved volunteer being
    present.
 
    Where an exceptional instructional need is demonstrated, permission to use equipment and software off the
    school premises shall be granted by the principal after consulting the District Technology Coordinator. 
 
    Exceptional instructional needs include, but are not limited to:
 
        1. Increasing teacher proficiency in the operation of equipment or enlarging knowledge of particular software
            necessary for classroom instruction;
 
        2. Producing/preparing instructional materials or classroom lessons;
 
        3. Developing new or additional applications of the computer or software;
 
        4. Allowing students to do homework assignments or self-tutoring.
 
C. Requests for Personal Use:
 
    Personal use of equipment and software, including computers and peripherals, by students and staff shall be in
    accordance with Policy 7530 and the accompanying guidelines. No business use shall be made of any
    borrowed equipment or software. Software shall not be used in violation of any licensing agreement, nor shall it
    be copied.
 
    Requests to use audiovisual equipment and software for personal use off school premises will require written
    permission from the principal after consulting the District Technology Coordinator.
 
    District residents, who are not staff members, may use audiovisual equipment and software on school premises
    while the media staff is present or in conjunction with a request for building use. Residents may use audiovisual
    equipment and materials off District premises only in exceptional cases as determined by the District
    Technology Coordinator.
 
    All requests will be maintained in the central office by Technology Coordinator.
 
    Users will be responsible for arranging safe transportation and housing for equipment and software used off
    school premises.
 
    The borrower will not be held responsible if repair is required as a result of equipment malfunction or unavoidable
    circumstances but will be responsible for damages resulting from negligence. In no instance, should an attempt
    be made to repair equipment or software. The defective item should be returned to the District Office as is. The
    District will repair the equipment and, if appropriate, bill the user.
 
D. Staff Services:
 
    Media staff will instruct the user on the correct operation of equipment and software prior to receiving the
    material. The Building Multi Media Coordinator will assist in moving and setting up equipment and software for
    instructional purposes on school premises.
 
    Media staff may assist other staff members in obtaining materials for instructional use by video taping or audio
    taping within copyright guidelines.
 
E. Equipment Inventory and Repair:
 
    All audiovisual software and hardware will be inventoried at the end of each school year. An accurate inventory of
    all District computers and other audio-visual equipment in the District will be maintained by the District
    Technology Coordinator. Inventory of computers, other audiovisual equipment, and software will also be
    maintained in the school or department in which they are located.
 
    If a piece of equipment or software requires repair, a help desk ticket will be submitted. An  "out for repair" file is
    to contain a repair card detailing the characteristics of the problem, date requested, and the repairer.
 
F. Report of Loss:
 
    If any equipment or software is lost, the school principal and the District Technology Coordinator shall be
    notified. The principal may notify police, if deemed appropriate. A complete inventory of all other equipment
    and/or software located in the same area as the lost items shall be taken. Inventory cards for all missing
    equipment/software shall be kept in a separate file for use in giving information to the police and/or the insurance
    company.
 
 
Approved/Adopted:  July 13, 2009