8310d Operations_Transmission of Records and Other Communications

With the increasing use of fax machines and electronic mail to transmit records and other information, it is
imperative that all staff members keep in mind that protection of confidentiality is very unlikely. Therefore, any
information that is considered to be confidential should not be transmitted by such means.
Whenever other parties indicate that they will send information of a confidential nature by fax or electronic mail,
they should be reminded that the District will be unable to protect the confidentiality of any such information.
Each administrator and supervisor should ensure that no information contained in a student record (other than
Directory Information) or data from a personnel file is to be transmitted between schools or to any outside party
other than by sealed mail which is addressed to the intended individual recipient.
Approved/Adopted:  July 13, 2009
Sharon Weinstock,
Aug 3, 2011, 11:59 AM