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6320 Policy_Purchasing

It is the policy of the Board of Education that the Superintendent seek at least three (3) price quotations on
purchases of more than $20,000 for a single item, except in cases of emergency or when the materials purchased
are of such a nature that price negotiations would not result in a savings to the District.
 
When the purchase of, and contract for, single items of supplies, materials, or equipment amounts to $50,000 or
more, the Director of Business Services shall obtain competitive bids.
 
Bids shall be sealed and shall be opened by the Director of Business Services in the presence of at least one (1)
witness. All orders or contracts should be awarded to the lowest responsible bidder meeting bid specifications.
Each bidder may be required to submit a sworn statement regarding:
 
    A. Financial ability to complete the contract;
 
    B. Nature and quality of equipment to be used in performing the contract;
 
    C. Experience and past performance in performing the contract.
 
Such statements shall be delivered to the District prior to the bid opening and shall be kept confidential by the
District. The statements shall be reviewed and the bidder notified if is qualified to submit a bid.
 
The Board reserves the right to reject any and all bids.
 
Contracts can be awarded by the Director of Business Services without Board approval for any single item or group
of identical items costing less than $20,000. All other contracts require Board approval prior to purchase.
 
The Board shall be informed of all competitive bids and shall award contracts as a consequence of such bids of
$50,000 or more.
 
The Director of Business Services is authorized to purchase all items within budget allocations.
 
The Board should be advised, for prior approval, of all purchases of equipment, materials, and services when the
purchase was not contemplated during the budgeting process or exceeds the purchasing threshold by $20,000.
 
The Superintendent is authorized to make emergency purchases, without prior approval, of those goods and/or
services needed to keep the schools in operation. Such purchases shall be brought to the Board's attention at the
next regular meeting.
 
The Board may acquire office equipment as defined in law by lease, by installment payments, by entering into
lease-purchase agreements, or by lease with an option to purchase, provided the contract sets forth the terms of
such a purchase.

The Superintendent shall be authorized to extend existing contracts for supplies, materials, and services when, in the opinion of the administration the current market indicates that the rebidding process could be to the disadvantage of the School District.
 
66.0901, Wis. Stats.
 
Approved/Adopted:  July 13, 2009
ĉ
Shari Weinstock,
Aug 8, 2011, 9:57 AM