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6423 Policy_Use of Credit Cards

The Board of Education recognizes the value of an efficient method of payment and recordkeeping for certain
expenses. The Board, therefore, authorizes the use of District credit cards.
Credit cards shall not be used to circumvent the general purchasing procedures established by Board policy. The
Board affirms that credit cards shall only be used in connection with Board-approved or school-related activities
and that only those types of expenses that are for the benefit of the District and serve a valid and proper public
purpose shall be paid for by credit card. Under no circumstances shall credit cards be used for personal purchases
or the purchase of alcoholic beverages regardless of whether the purchase of such beverages is made in
connection with a meal.
Inappropriate or illegal use of the credit card and/or failure to strictly comply with the limitations and requirements
set forth in the administrative procedures may result in a loss of credit card privileges, disciplinary action, up to
and including termination, personal responsibility for any and all inappropriate charges, including finance charges
and interest assessed in connection with the purchase, and/or possible referral to law enforcement authorities for
The Board directs the Superintendent to determine and specify those employees authorized to use District credit
cards. The Superintendent shall be responsible for giving direction to and supervising such employees' use of
District credit cards.
The Superintendent shall develop administrative procedures that specify those authorized to use credit cards, the
types of expenses which can be paid by credit card, and their proper supervision and use.
Approved/Adopted:  July 13, 2009
Sharon Weinstock,
Aug 8, 2011, 9:59 AM