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7540.01 Policy - Technology Privacy

All computers, telephone systems, electronic mail systems, and voice mail systems are the Board's property and are to be used primarily for business or educational purposes. The Board retains the right to access and review all electronic and voice mail, computer files, data bases, and any other electronic transmissions contained in or used in conjunction with the Board's computer system, telephone system, electronic mail system, and voice mail system. Staff members should have no expectation that any information contained on such systems is confidential or private.

 

Review of such information may be done by the Superintendent or designee with or without notice or the staff member's knowledge. The use of passwords does not guarantee confidentiality, and the administration retains the right to access information in spite of a password. A staff member's refusal to permit such access may be grounds for discipline up to and including discharge. Passwords that protect the upper level administrative technology access will be registered via encrypted copy with the Superintendent.

 

Privacy in communication over the Internet and the Network is not guaranteed. To ensure compliance with the guidelines, the Board reserves the right to monitor, review, and inspect any directories, files, and/or messages residing on or sent using the Board's computers/network. Messages relating to or in support of illegal activities will be reported to the appropriate authorities.

 

The District will perform annual Information Systems vulnerability assessments. All justified concerns will be rectified. The District will also commission an independent third party to conduct a full Infor-mation Systems security audit every three (3) years. The full Information Systems security audit should include, but not be limited to, the following areas; Information System Policies, Information Systems Disaster Recovery procedures, District wide Information Systems security awareness, Penetration Testing, Incident Response, and Security Controls. Information gathered from the full Information Systems security audit will be utilized during the creation of the Information and Tech-nology Literacy Plan and any sub plans that may exist or arise.

 

Public discussion of any component of an Information Systems assessment or audit will not be held if by holding such a discussion the potential to compromise the confidentiality, integrity, or availability or employee/student information exists.

 

The Board has software and systems in place that monitor and record all Internet, World Wide Web, and computer usage. The Board wants users to be aware that security systems are capable of recording, for each and every user, each World Wide Web site visit, the amount of time spent actively using the World Wide Web, each chat, news group access, e-mail message, and every file transfer into and out of our internal networks to the Internet. No District student or employee should have any ex-pectation of privacy as to his/her Internet or World Wide Web usage, or the privacy of any electronic mail message, file, download, note, or other data stored on or transmitted or received through any Board computing facility. The Board reserves the right to review computing activity and analyze usage patterns, and may choose to publicize this data to assure that the Board's computing resources are devoted to maintaining the highest standards of educational benefit and employee productivity. Messages relating to or in support of illegal activities will be reported to the appropriate authorities. The use of passwords does not guarantee confidentiality, and the Board retains the right to access information in spite of a password.
 
Computers, electronic mail, and voice mail are to be used primarily for business and educational purposes. Personal messages via Board-owned technology should be limited in accordance with the Superintendent's guidelines. Staff members are encouraged to keep their personal records and personal business at home.

 

Because the Board's computer and voice mail systems are to be used primarily for business and educational purposes, staff members are prohibited from sending offensive, discriminatory, or harassing computer, electronic, or voice mail messages.

 

The Board is interested in its resources being properly used. Review of computer files, electronic mail, and voice mail will only be done in the ordinary course of business and will be motivated by a legitimate business reason. If a staff member's personal information is discovered, the contents of such discovery will not be reviewed by the Board, except to the extent necessary to determine if the Board's interests have been compromised. Any information discovered will be limited to those who have a specific need to know that information.

 

The administrators and supervisory staff members authorized by the Superintendent have the authority to search and access information electronically.

 

All computers and any information or software contained therein are property of the Board. Staff members shall not copy, delete, or remove any information or data contained on the Board's com-puters/servers without the express permission of the Superintendent or designee or communicate any such information to unauthorized individuals. In addition, staff members may not copy software on any Board computer and may not bring software from outside sources for use on Board equipment without the prior approval of the Superintendent or designee. Such pre-approval will include a review of any copyright infringements or virus problems associated with such outside software.

 

947.0125 Wis. Stats.

 

Approved/Adopted:  July 13, 2009

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Shari Weinstock,
Aug 10, 2011, 6:13 AM