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8310 Policy_Public Records

The Board of Education recognizes its responsibility to maintain the public records of this District and
to make such records available to residents of Wisconsin for inspection and reproduction.

The public records of this District include any writing prepared, owned, used, in the possession of, or
retained by the District, its Board, officers, or employees to the extent such writings are within the
definition of public records under applicable law.

Any person may make an oral or written request for any public records of the District. The person may
inspect, copy, or receive copies of the public record requested. The District shall respond as soon as
practicable and without delay to the requestor providing the requested documents or informing the
requestor of the District's intent to deny access providing a specific explanation regarding the decision
to deny access.

A resident may purchase copies of the District's public records upon payment of a fee. No public
record may be removed from the office in which it is maintained except by a Board officer or employee
in the course of the performance of his/her duties.

The District will follow the Wisconsin Department of Administration's guidelines on School District
record retention. The most recent edition of the guidelines is dated January, 1990. It may be access at
the following web address:
http://www.doa.state.wi.us/docs view2.asp?docid=195.

Nothing in this policy shall be construed as preventing a Board member from inspecting in the per-
formance of his/her official duties any record of this District, except student records and certain
portions of personnel records.

The Superintendent shall establish administrative procedures to ensure proper compliance with the
intent of this policy and the public records law.

19.21, 19.31-39, 120.13(12), Wis. Stats.
Approved/Adopted:  July 13, 2009
Sharon Weinstock,
Aug 9, 2011, 1:02 PM