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State and federal law requires that student education records be maintained as confidential. See Policy 8330.
State law further exempts certain information and records from public disclosure. See Policy 8310. As such, the
Board of Education is obligated to take appropriate steps to maintain certain information and records as
confidential. Individuals who have access to student education records may not remove them from Board property
without express permission from their building principal or supervisor. An individual authorized to remove student
education records from school property is responsible for the safety and security of the records and for returning
them to the district intact. Confidential information and records may not be disclosed except as authorized by
Board policy and administrative procedures. Individuals who have access to confidential information and records
while employed by the Board are reminded that their legal obligation to maintain such confidences extends
beyond their term of employment in the District and they are prohibited from releasing, disclosing or otherwise
disseminating confidential information or records subsequent to leaving the Board’s employ. The Board directs the
Superintendent to prepare procedures concerning Board employees’ duties to maintain certain information and
records as confidential.
It is further the policy of the Board of Education that when the District receives in trust from a public agency
information identified to be confidential or exempt from disclosure under the Public Records Law, Common Law,
Privilege Case Law, or Federal Law, the District will maintain the confidentiality of said information to prohibit its
unauthorized disclosure.
The following portions of this policy apply only to identified confidential information received from a public agency.
In order to prohibit the unauthorized disclosure of information identified as confidential by the sending public
agency, the Board may seek to obtain court protection by:
A. Denying requests for release of such information absent subpoena or court order;
B. Pursuing motions to quash or protective orders to prohibit unauthorized disclosure.
When possible, the Board will attempt to notify the sending public agency of the request for release of such
information prior to complying with the request.
19.36(1), Wis. Stats.
Approved/Adopted: July 13, 2009 |
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