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8640 Policy_Transportation for Field and Other District-sponsored Trips

It shall be the policy of the Board of Education to use regular or special-purpose school vehicles for transportation
on field and other District-sponsored trips.
The transportation for all field and other District-sponsored trips is to be by vehicles owned or approved by the
District and driven by approved drivers. Exceptions must have the approval of the Superintendent.
The District shall assume transportation costs for a certain number of approved field trips as specified in the
Superintendent's administrative guidelines.
It will also assume the transportation costs for all other trips including co-curricular, athletic, and other extra-
curricular trips.
It will provide for the vehicles for all other trips including co-curricular, athletic, and other extracurricular trips, but
a mileage charge will be assessed to cover the cost of the driver and fuel. This charge is to be paid by the
sponsoring organization.
Transportation may be limited by the availability of vehicles, drivers, and scheduling and will not be available when
needed for general school purposes.
All field trips shall be supervised by members of the staff. All other District-sponsored trips shall be supervised by
either staff members or adults from the sponsoring organization. Any time students are on the vehicle, at least one
(1) sponsor, chaperone, or staff member is expected to ride in the vehicle as well as to supervise students upon
return to the District and while they are waiting for rides home.
All students are expected to ride the approved vehicle to and from each activity. A special request must be made
in advance to the staff member or sponsor by the parent, in writing or in person, to allow an exception.
District students not affiliated with the trip activity, nondistrict students, and/or children of preschool age shall not
be permitted to ride on the trip vehicle without the approval of the principal.
The Superintendent shall prepare administrative procedures to ensure that all transportation is in compliance with
Board policy on use of District vehicles and/or use of private vehicles.
121.54(7), Wis. Stats.
Approved/Adopted:  July 13, 2009
Sharon Weinstock,
Aug 9, 2011, 1:16 PM