Any request from civic institutions, charitable organizations, or special interest groups which involve such activities
as patriotic functions, contests, exhibits, sales of products to and by students, sending promotional materials
home with students, graduation prizes, fund raising, and free teaching materials must be carefully reviewed to
ensure that such activities promote student interests without advancing the special interests of any particular group.
It is the policy of the Board of Education that students, staff members, and District facilities not be used for
advertising or promoting the interests of any nonschool agency or organization, public or private, without the
approval of the Board or its delegated representative; and any such approval, granted for whatever cause or
group, shall not be construed as an endorsement of said cause or group by this Board.
A. Political/Commercial Interests
All materials or activities proposed by outside political or commercial sources for student or staff use or
participation shall be reviewed by the Superintendent on the basis of their educational contribution to part
or all of the school program, and no such approval shall have the primary purpose of advancing the
name, product, or special interest of the proposing group.
The Board shall permit the use of educational materials, programs, and equipment which contains
commercial messages providing the content of such messages and the manner of presentation has been
approved by the Superintendent and is in compliance with the District's administrative procedures.
Outside speakers representing commercial organizations will be welcome only when the commercial aspect
is limited to naming the organization represented and the subject matter advances the educational aims of
The Board recognizes that contests, exhibits, and the like may benefit individual students or the District
as a whole, but participation in such special activities may not:
1. Have the primary effect of advancing a special product, group, or company;
2. Make unreasonable demands upon the time and energies of staff or students or upon the resources of
3. Interrupt the regular school program
C. Distribution/Posting of Literature
No outside organization or staff member or student representing an outside organization may distribute or
post literature on that organization's behalf on District property either during or after school hours without the
permission and prior review of the Superintendent.
The Superintendent shall establish administrative procedures which ensure that:
1. Criteria established in Policy 5722 - Student Publications and Productions - are used to make a
decision regarding materials that students seek to post or distribute;
2. Distribution or posting of materials employees wish to distribute on behalf of an employee organization
comply with the terms of negotiated, collectively-bargained agreements;
3. The school mail system is not used by students or staff for distribution of nonschool-related materials;
4. The time, place, and manner of distribution of all nonschool-related materials is clearly established and
D. Solicitation of Funds
Any outside organization or staff member representing an outside organization desiring to solicit funds on
school property must receive permission to do so from the Superintendent.
Permission to solicit funds will be granted only to those organizations or individuals who meet the permis-
sion criteria established in the District's administrative procedures. Solicitation must take place at such
times and places and in such a manner as specified in the administrative procedures. In accordance with
Board Policy 5830, no District student may participate in the solicitation without the Superintendent's
1. The Board disclaims all responsibility for the protection of, or accounting for, such funds.
2. Solicited funds are not to be deposited in any regular or special accounts of the District.
3. A copy of this policy as well as the relevant administrative procedures shall be given to any individual
granted permission to solicit funds on District property.
4. This policy does not apply to the raising of funds for District-sponsored or school-sponsored activities.
The Board is appreciative of the generosity of organizations which offer scholarships or prizes to deserving
students in this District. But, in accepting the offer of such scholarships or prizes, the Board directs that
these procedures be observed:
1. No information either academic or personal shall be released from the student's record for the purpose
of selecting a scholarship or prize winner without the permission of the student who is eighteen (18),
or the parents of a student who is younger in accordance with the Board's policy on student records.
2. The type of scholarship or prize, the criteria for selection of the winner, and any restrictions upon it
shall be approved by the Superintendent.
F. Sale of School Supplies
In determining the appropriateness of the sale of school supplies by organizations other than the School
District, the Board requires that:
1. The organization have a purpose which will benefit the School District and its students;
2. The organization's planned activities are clearly in the best interest of the School District and its students;
All funds generated by the sale of such school supplies shall be kept separate from other activity funds or
other transactions of the Board.
G. Surveys and Questionnaires
Neither District-related nor nondistrict-related organizations shall be allowed to administer a survey or
questionnaire to students or staff unless the instrument and the proposed plan is submitted, in advance, to
the Superintendent. If approved, a copy of the results and the proposed manner of their communication are
to be provided to him/her for review and approval before they are released. No minor student shall be
required to participate in a survey unless written consent is given by the student's parents. (See Policy
Students, individually or in groups, may participate in contests on their own initiative. When a principal is satisfied
that a given contest provides an opportunity for a student to engage in a worthwhile activity, s/he may make
appropriate announcements which will enable students to participate on their own initiative. Contests should not
take priority over or compromise the regular instructional program. Contests involving school time should be in harmony with the designated curricular program.
No State, Regional, or National contest is to be entered which involves groups of students and which is conducted
as part of the school program unless approved by the Superintendent of Schools or designee.
All middle school and high school inter-scholastic competitions, contests, festivals, tournaments or exhibitions
shall be sponsored according to the policies and criteria of the National Association of Secondary School
Principals (NASSP). Participation shall be confined to those activities on the approved list of the NASSP.
Contests that require fund raising or promotional activity on the part of the participants must comply with the
provisions of policy on Advertising, Promotions or Sales.
The District shall not discriminate on the basis of sex, race, national origin, ancestry, religion, pregnancy, marital
or parental status, sexual orientation, or physical, mental, emotional or learning disability.
118.125, Wis. Stats.
Approved/Adopted: July 13, 2009